Wholesale & Commercial DistributionOptional Module

Delivery Orders (DO)

1. Overview & Purpose

What are Delivery Orders (DO)?

Delivery Orders governs warehouse item dispatch and physical transport logistics to corporate customers. Posting a Delivery Order decrements inventory via automated OUTBOUND stock movements and generates official signed delivery receipts.

Menu Location:Sales > Deliveries

2. When to Use Delivery Orders

Warehouse Pallet Picking & Truck Loading Dispatch

Warehouse logistics team picks 100 cartons of merchandise from warehouse high-bay racking and loads them onto a 3PL freight delivery truck.

Recommended Action:Create a Delivery Order referencing the approved Sales Order, verify specific storage rooms, and print packing slips and vehicle gate passes for driver departure.

Staggered Partial Shipments Across Multiple Dates

A corporate client orders 200 units of office equipment, requesting 100 units dispatched immediately and the remaining 100 units delivered next month.

Recommended Action:Issue Delivery Order #1 for the 100 units; the ERP tracks the 100 remaining undelivered units on the parent SO, keeping them open for Delivery Order #2.

Signed Consignee Proof of Delivery (POD) Documentation

Commercial terms require physical customer signature and official company stamp upon offloading at the customer receiving facility before billing.

Recommended Action:Print the official 3-ply Delivery Note (Surat Jalan); driver collects consignee signature and warehouse clerks upload the signed scan to the DO record.

Automated OUTBOUND Stock Movement Execution

Ensuring digital inventory immediately decrements physical stock balances upon truck gate departure to prevent double-picking errors.

Recommended Action:Click Submit & Post on the Delivery Order; the ERP generates OUTBOUND stock movements reducing physical storage inventory in real time.

Carrier Gate Security Pass & Vehicle License Plate Audit

Security checkpoints at logistics gates require documentation linking the loaded cargo to the specific freight vehicle and driver license ID.

Recommended Action:Record driver name, contact phone, and vehicle license plate on the Delivery Order header; print the combined Shipping Gate Pass for gate departure clearance.

3. Data Dictionary & Fields

Schema structure for the sales_deliveries logistics dispatch table:

Field / Column	Input Type	Requirement	Description & Operational Guide
deliveryNumber	STRING(50)	Required	System-generated unique delivery manifest code (e.g. DO-20260522-001).
customerId	BIGINT (FK)	Required	Reference to corporate client receiving shipment.
branchId	BIGINT (FK)	Required	Originating dispatch warehouse branch.
locationId	BIGINT (FK)	Required	Storage facility from which physical stock is decremented.
deliveryDate	DATE	Required	Official date merchandise was packed and dispatched.
receiverName	STRING(255)	Optional	Name of designated recipient at customer destination facility.
receiverPhone	STRING(50)	Optional	Contact phone number of destination receiving lead.
status	ENUM	Required	State: DRAFT, SUBMITTED, POSTED, REVERSED, CANCELLED.

4. Interface Preview

Delivery Orders console displaying shipping manifests, receiver contact profiles, and warehouse stock deduction triggers.

inventories-web

Menu Location:Route: /admin/sales/deliveries

Screen Preview: Delivery Orders Console Interface

Visual interface illustration and control layout for menu Route: /admin/sales/deliveries

1Add Delivery Order2Sales Order Picker3Consignee Receiver Phone4Print Delivery Slips

Delivery Orders management grid showing dispatch numbers, consignee information, shipping status, and stock posting buttons.

5. Dispatching Deliveries

Open Deliveries Console

Navigate to Sales > Deliveries from sidebar navigation.

Select Approved Sales Order

Click Add Delivery Order and choose target Sales Order.

Verify Quantities & Locations

Specify dispatch quantities and source storage rooms.

Quantities cannot exceed remaining undelivered SO balances.

Capture Destination Details

Input receiver contact name, phone, and delivery instructions.

Post Outbound Stock

Click Submit & Post to deduct stock and generate shipping slips.

6. Shipping Pass & Delivery Slips

Print Shipping Documents

Print delivery slips, vehicle gate passes, and pallet packing lists.

Record Consignee Receipt

Upload signed delivery note scan upon driver return from customer site.

7. Posting & Reversal Rules

Billed Delivery Inviolability

Once a Delivery Order is linked to a posted commercial B2B Invoice, it cannot be reversed. To return delivered merchandise, you must process a formal Sales Return rather than a DO reversal.

Delivery Reversal Procedure

If dispatched erroneously, supervisor can reverse DO to restore inventory.

DOs already referenced on posted B2B Invoices cannot be reversed directly.

8. Cross-Module Impact

Target Subsystem	Relational & Transactional Effect
Inventories & Stock Balances	Directly triggers OUTBOUND stock movement with SALE_DELIVERY type, decreasing storage balance.
Sales Orders (SO)	Decrements unfulfilled balance and marks order FULLY_DELIVERED upon completion.
B2B Sales Invoices	Serves as mandatory proof of fulfillment required to issue commercial billing invoices.

Operational Best Practices

Always mandate signed physical or digital proof of delivery before billing corporate clients.
Confirm inventory balance availability before confirming dispatch to prevent loading delays.